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Agent's Assistant - State Farm Agent Team Member

Full Time in Philadelphia, PA

Job description
Our Agency Owner is looking for a well-organized Executive Assistant to provide business and personal support for a growing office. This is a great opportunity to establish working relationships with customers, our team, and our Corporate office, and contribute to the overall efficiency of our organization.
Job Duties
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Act as the point of contact among executives, employees, clients and other external partners
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Scheduling of meetings/appointments
  • Creating systems and procedures for the Agent's activities
  • Providing high-level, confidential support to the Agent
  • Managing content creation for social media channels and analytics, CRM systems as needed
  • Managing pre and post-event logistics including travel, and product sales at engagements
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Facilitating and following up on sales and appointments
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Travel and event arrangements for Agent
  • Personal duties for Agent as assigned
  • Other duties and responsibilities, as assigned
Qualifications & Requirements
  • Minimum 2 years administrative support
  • Able to travel to all parts of the US and/or International
  • Flexibility, dependability, and adaptability
  • Excellent oral, written, and interpersonal communication skills
  • Excellent organizational skills and ability to process and manage projects in a fast-paced environment
  • Discretion and trustworthiness
  • Driven, Professional, Proactive; takes initiative and autonomous worker
  • Quick thinker; creative
  • Self-motivated, results-oriented and strong attention to detail
Knowledge, Skills, and Abilities
  • Proven ability to work in a fast-paced, always-changing environment
  • Strong computer skills, MS Word, Excel, and PowerPoint
  • Detail-oriented with a strong attention to detail
  • Ability to work independently to meet deadlines
  • Strong problem-solving ability
  • Ability to read, write, and communicate in the English language
Pay Scale $18-21/hr based on experience with 30 or more hours available per week
Opportunity for bonuses and incentives
Job Type Part-time
Salary $19.00 - $22.00 per hour
  • Flexible schedule
  • Paid time off
  • Professional development assistance
  • Monday to Friday
Ability to commute/relocate
  • Philadelphia, PA 19146 Reliably commute or planning to relocate before starting work (Required)
  • Associate (Preferred)
  • Microsoft PowerPoint 2 years (Preferred)
  • Administrative Experience 2 years (Preferred)
  • Executive Assistant 2 years (Required)
Work Location Hybrid remote in Philadelphia, PA 19146
Compensation $19.00 - $22.00 per hour
Apply Now State Farm agents are independent contractors who hire their own employees. State Farm agents’ employees are not employees of State Farm. Agents are responsible for and make all employment decisions regarding their employees.

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